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Registration and General Academic Policies

Registration and General Academic Policies

Welcome to Luna Community College

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STUDENT RIGHT-TO-KNOW

In compliance with the Student Right-To-Know Act of 1990, LCC publishes and distributes a yearly Campus Security Report.

The college is also required to disclose, to current and prospective students, graduation rate data of full-time certificate-seeking or degree-seeking undergraduate students who are enrolling for the first time and who have not previously enrolled at any other institution of higher education. This information is available at the Office of the Registrar.

SOCIAL SECURITY NUMBER

Luna Community College uses the individual student’s social security number for record-keeping purposes only. In addition, under the federal 1997 Tax Relief Act, LCC is required to obtain the social security number of each student in order to report educational credits to the U.S. Internal Revenue Service (IRS) and to the student at the end of each tax year. Refusal to provide a valid Social Security number may result in a fine levied on the student by the IRS. The privacy of a student’s Social Security number is protected under the Family Educational Rights and Privacy Act (FERPA) and covered under LCC’s Access to Student Academic Records Policy. It is, therefore, strongly encouraged that students disclose their social security number to the college for identification purposes.

CHANGE OF ADDRESS/PHONE NUMBER

Students are expected to keep the college informed of their current mailing/permanent addresses and phone number. Changes must be submitted in writing to the Office of the Registrar. Change of Student Information forms are available online, at the Las Vegas main campus, and our satellites in Santa Rosa and Springer. Students may also request an address or phone number change on a registration card. Changes that are submitted via e-mail or requested by telephone will not be accepted.

CHANGE OF NAME

Students needing to process a change of name for their academic records must bring appropriate documentation to the Office of the Registrar. The appropriate documentation includes a driver’s license, a state issued identification card or a passport and the social security card reflecting the new name. No other type of documentation will be accepted. Change of Student Information forms are available online, at the Las Vegas main campus and our satellites in Santa Rosa and Springer. Changes that are submitted via E-mail or requested by telephone will not be accepted.

STUDENT CLASSIFICATIONS
  • Freshman - A student who has completed fewer than 30 credit hours
  • Sophomore - A student who has completed 30 or more credit hours
  • Full-time - A student enrolled 12 or more credit hours during a fall or spring semester or 6 or more credit hours during a summer session
  • Three-Quarter-time - A student enrolled 9-11 credit hours during a fall or spring semester or 4-5 credit hours during a summer session
  • Half-time - A student enrolled 6-8 credit hours during a fall or spring semester or 3 credit hours during a summer session
  • Less than Half-time - A student enrolled fewer than 6 credit hours during a fall or spring semester or fewer than 3 credit hours during a summer session

Note: Student classifications as outlined above differ for financial aid purposes during the summer session.

DEFINITION OF A CREDIT HOUR

LCC operates on a semester credit hour system. Therefore, course credit offered by the college is awarded in terms of semester credit hours. Each semester hour of credit in a lecture class requires a minimum of 750 minutes of instruction per semester. Each semester hour of credit in a laboratory class requires a minimum of 1,500 minutes of instruction per semester. The credit value in semester hours for each course is indicated after the course number and title in the course description section of the catalog. Summer courses and courses meeting for a shorter or longer period of time than a traditional 16-week course may require an adjustment of instruction time to meet the minimum required minutes.

COURSE NUMBERING

Each course offered at the college is assigned a course number to represent its academic level. Courses numbered 050-099 are developmental or preparatory, 100-199 are freshman-level and 200-299 are sophomore-level. Students enrolling in courses numbered 200-299 are expected to have some knowledge in the subject area and in most cases must meet certain lower level prerequisites.

ADVANCED PLACEMENT AND COLLEGE-LEVEL EXAMINATION PROGRAM

LCC participates in the Advanced Placement Program (AP) and the College-Level Examination Program (CLEP) of the College Entrance Examination Board (CEEB). Refer to the following credit tables for minimum requirements. Such credit will be listed as credits earned on the student’s academic transcript once the student officially enrolls. Examination score reports must be received by the Office of the Registrar directly from the College Board. A student may earn up to 18 credits through AP & CLEP examinations.

For information on the Advanced Placement Program contact: AP Services, Educational Testing Service, P.O. Box 6671, Princeton, New Jersey, 08541-6671, call toll free, 888.225.5427 or via E-mail: apexams@info.collegeboard.org.

For information on the College-Level Examination Program contact: CLEP Services, Educational Testing Service, P.O. Box 6600, Princeton, New Jersey, 08541-6600, call toll free, 800.257.9558 or via E-mail: clep@info.collegeboard.org.

Advanced Placement Program Credit Table

Subject Minimum Score Equivalent LCC Course(s) and Credits Granted
Art History 3 ART210 for 3 credits
Biology 3 BIO110 and BIO111 for 8 credits
Calculus AB 3 MATH195 for 4 credits
Calculus BC 3 MATH195 and MATH212 for 8 credits
Chemistry 3 CHEM111 and CHEM112 for 8 credits
Computer Science 3 CS121 for 4 credits
Economics-Macro 3 ECON208 for 3 credits
Economics-MIcro 3 ECON209 for 3 credits
English Language & Composition 3 ENG111 for 3 credits
English Language & Composition 5 ENG115 for 3 credits
English Literature & Composition 3 ENG111 for 3 credits
English Literature & Composition 5 ENG115 for 3 credits
Environmental Science 3 ENVS102 for 4 credits
Government-U.S. 3 POLS151 for 3 credits
History-European 3 HIST101 and HIST102 for 6 credits
History-U.S. 3 HIST161 and HIST162 for 6 credits
Music Theory 3 MUS229 for 3 credits
Physics B 3 PHYS115 and PHYS116 for 8 credits
Physics C-Mechanics 3 PHYS161 for 4 credits
Physics C-Electricity and Magnetism 3 PHYS162 for 4 credits
Psychology 3 PSYC101 for 3 credits
Spanish Language 3 SPAN101 and SPAN102 for 6 credits
Statistics 3 MATH130 for 3 credits

College-Level Examination Program Credit Table

Subject Minimum Score Equivalent LCC Course(s) and Credits Granted
Accounting - Financial 55 ACCT200 for 4 credits
American Government 55 POLS151 for 3 credits
Biology 55 BIO110 and BIO111 for 8 credits
Business Law - Introductory 55 LAW242 for 3 credits
Calculus 60 MATH195 for 4 credits
Chemistry 55 CHEM111 and CHEM112 for 8 credits
College Algebra 55 MATH180 for 4 credits
English Composition with Essay 55 ENG111 for 3 credits
English Composition with Essay 65 ENG115 for 3 credits
Freshman College Comp. with Essay 55 ENG111 for 3 credits
Human Growth and Development 65 PSYC242 for 3 credits
Information Sys & Cmptr. Applications 55 CSA150 for 3 credits
Macroeconomics – Principles of 55 ECON208 for 3 credits
Management – Principles of 55 MGMT207 for 3 credits
Marketing – Principles of 55 MKT201 for 3 credits
Microeconomics – Principles of 55 ECON209 for 3 credits
Pre-Calculus 60 MATH180 and MATH190 for 8 credits
Psychology - Introductory 55 PSYC101 for 3 credits
Spanish Language – Level 1 55 SPAN101 and SPAN102 for 6 credits
Sociology - Introductory 55 SOC101 for 3 credits
U.S. History I 55 HIST161 for 3 credits
U.S. History II 55 HIST162 for 3 credits
Western Civilization I 55 HIST101 for 3 credits
Western Civilization II 55 HIST102 for 3 credits
Note: AP and/or CLEP credit will not be awarded if the student has received college credit for the same course or its equivalent.
TRANSFER OF CREDIT

LCC accepts transfer of academic credits earned from institutions of higher learning whose accreditation is from a regional, national faith-based, or national career-related accrediting organization recognized by the Council for Higher Education Accreditation. Both general education core and program/major specific courses are eligible for transfer. Proficiency courses are eligible for transfer at the discretion of the Registrar. The Office of the Registrar evaluates courses and determines transfer eligibility of general education core courses and some non-general education courses only. The student’s academic advisor, in conjunction with the respective academic director, evaluate and determine transfer eligibility of all program/major specific courses and must formally file a Transfer of Credit Evaluation form with the Office of the Registrar. Any transfer student who changes their major after their transcript has been reviewed, needs to request a re-evaluation of their transfer transcript from the Registrar and their new academic advisor. Re-evaluation is not automatic.

Students will receive credit for coursework completed with a grade of “C” or better, provided that the courses are appropriate toward a certificate or degree and an equivalent LCC course exists. Transferable general education core courses with a grade of “D” from New Mexico colleges and universities are accepted provided the “D” grade is also acceptable for the student’s certificate or degree program. A grade of “D” is not acceptable if the transferred course is a prerequisite to a sequenced course such as ACCT200 for ACCT201 or ENG111 for ENG115. All transfer credits earned are listed on the academic transcript with a grade of “CR.” Transfer transcripts issued in quarter credit hours will be converted to semester credit hour equivalents. One-quarter hour is equivalent to two-thirds of a semester credit hour.

Prior to any evaluation of courses by the Registrar or an academic advisor, an official transcript from each institution must be sent directly to the Office of the Registrar. LCC reserves the right to request course syllabi or course descriptions to evaluate course content and transfer eligibility. It is the responsibility of the student to provide, upon request from the Office of the Registrar, course syllabi and/or course descriptions from their previous college or university to aid in the proper evaluation of credit. Course syllabi and/or course descriptions that are requested must be from the term and year taken. Transcripts received on behalf of a current or prospective student who is not admitted to the college as a regular student with a specific major within 180 days of receipt of the transcript will not be evaluated and will be destroyed.

Transcripts from other institutions sent to LCC for the purpose of transfer of credit and/or college admission become part of the student’s permanent academic file and will not be copied for or given to the student, college faculty, or staff. Student athletes are required to order duplicate sets of ALL transfer transcripts for the athletic department for the purpose of documenting player eligibility.

TRANSFER OF CREDIT APPEAL PROCESS

Any student denied transfer of a course who wishes to appeal the transfer evaluation must file a written appeal with the Office of the Registrar. The appeal must include the name, prefix and number of the course(s) in question, semester and year completed, and the name of the post-secondary institution. In addition, the student must include the course description from the sending institution’s catalog specific to the term and year the course was completed. Within 21 calendar days of submittal of a written appeal, the file will be reviewed and the student will be notified in writing of the outcome.

If the appeal is denied and the student wishes to further pursue the appeal, the student must notify the Vice President of Instruction in writing within 10 calendar days from the date of the first appeal outcome letter. Within 21 calendar days the Vice President of Instruction will convene the Transfer of Credit Appeal Committee to review all applicable materials and policies to render a decision. The committee’s decision at the institutional level becomes final upon a majority vote and the student will be notified in writing. The Transfer of Credit Appeal Committee shall consist of the Vice President of Instruction, Registrar, ACCESS Center Director, and respective academic director.

A student not satisfied at the institutional level may forward their appeal and file a complaint with the New Mexico Higher Education Department in Santa Fe if the course(s) in question are part of a state approved transfer module. A student may make further appeal by contacting:

New Mexico Higher Education Department

Deputy Secretary for Academic Affairs

2048 Galisteo Street

Santa Fe, New Mexico 87505-2100

505.476.8400

If a student’s articulation complaint is upheld by the New Mexico Higher Education Department, LCC shall reimburse the student the complete cost, including tuition, books and fees of each course the student was required to repeat.

ADDITIONAL OPTIONS FOR CREDIT OR WAIVER OF CREDIT

Luna Community College accepts the transfer of credit through certain nontraditional sources, described as follows:

Courses at Military Schools

Credit may be granted by the Registrar for coursework completed at military schools. Such credit may or may not apply to the student’s program of study.

Armed Services Educational Experience
LCC will award credit, up to a maximum of 15 credit hours of the degree requirements, for certain armed services educational experiences. Credit will be accepted through the United States Armed Forces Institute (USAFI) program of study. Credit will also be granted for certain armed services training completed and verified through the Office on Educational Credit and Credentials (OECC) of the American Council of Education. The Military Occupational Specialists (MOS) credit recommendations may be modified to be consistent with LCC’s credit policy and are subject to review of both the subject area and course descriptions. Additionally, no more than (2) two physical education credits will be awarded to students who have completed basic training in the military service.
Specialized Training
LCC recognizes that students gain college level knowledge and skills through specialized training experiences outside the classroom of a college, university, or other academic setting. LCC’s Specialized Training Program provides the opportunity for a waiver of certain program requirements for learning students have acquired outside of college. No more than a combined maximum of 15 credit hours may be waived. Currently, through proper documentation, LCC is waiving some credits for students who have successfully completed selected training with the following agencies:
    -New Mexico Corrections Department
    -New Mexico Department of Public Safety
    -New Mexico National Guard
    -New Mexico Public Regulation Commission - Firefighters Training Academy
It is important to note that credits are not waived solely for completion of training with one of the above agencies. Students must be actively enrolled in and graduate from specific LCC programs to qualify for any waiver. Additionally, the official posting of waivers to a student’s academic record will take place upon graduation from LCC.
Other forms of specialized training may be approved upon review by the Vice President of Instruction.
PREREQUISITES AND COREQUISITES

Prerequisites and corequisites are listed for many courses in the course description section of the catalog. It is the student’s responsibility to meet the prerequisites and/or corequisites in effect for the term in which a course is taken, regardless of the catalog under which the student entered or will graduate. Students may not be allowed to enroll in a particular course or may be administratively disenrolled if prerequisite or corequisite courses are not met.

A prerequisite is a course or requirement that must be successfully completed before a student may enroll in a specific course. Prerequisites are determined on necessary skills or competencies for a student to be successful in the next level course. All prerequisite courses must be completed with a grade “C” or better. A student with a posted final grade of AU, D, F, I, NR, U or W may not enroll in any class for which the former is a prerequisite. A recommended prerequisite is a course that is strongly suggested for successful completion of the course, but is not required.

Many general education and entry-level courses have prerequisites of English, mathematics, or reading. Students who have completed prerequisite courses at another postsecondary institution will be required to provide proof through transcripts or assessment exam scores.

A corequisite is a course that is either recommended or required to be taken in combination with another course.

How to Meet a Course Prerequisite
  • Take the COMPASS placement exam and test out of the prerequisite course with a qualifying score;
  • Submit official ACT or SAT results to the Office of Admissions and test out of the prerequisite course with a qualifying score;
  • Successfully complete the required prerequisite course with a grade of “C” or higher. A grade of S, CR or WV is also acceptable;
  • Successfully complete the required prerequisite course at another postsecondary institution with a grade of “C” or higher; or,
  • Successfully challenge the prerequisite course via LCC’s Credit by Examination policy.

Based on exceptional circumstances and the review of individual student situations, the Vice President of Instruction may waive certain proficiency courses. Waiver of prerequisites will not be considered for sequenced courses.

REGISTRATION PROCEDURES

Online registration and course offerings are accessible through our website at www.luna.edu. Schedules are normally released at least two weeks prior to the first day of registration for that specific term. Starting and ending dates, meeting times and locations, registration dates and instructions, payment information, and other pertinent student policies are listed in the schedule.

Any student who pre-registers for classes and does not make financial arrangements by scheduled purge/disenrollment dates will be disenrolled and will have to re-register for their classes during the late registration period. There is no guarantee that courses a student initially registered for will remain available after purge/disenrollment.

Note: All high school students must begin the registration process with LCC’s Concurrent Enrollment/Dual-Credit Office.

Late registration extends for the period as outlined in the academic calendar. Students must receive academic advising before enrolling for classes. During late registration, selection of courses may be limited.

Admission and registration steps for new students are as follows:

A. Complete an Application for Admission and submit to one of the following locations:
  • LCC Main Campus Admissions Office, Student Services Building, Room 119, 366 Luna Drive, Las Vegas, NM, 87701
  • LCC Springer Satellite, P.O. Box 755, Springer, NM, 87747
  • LCC Santa Rosa Satellite, 213 Fourth Street, Santa Rosa, NM, 88435
Note: Students may also apply online at http://www.luna.edu under the Apply to LCC tab.
B. Advisement session with an LCC Educational Advisor/Counselor

The session includes information regarding:
  • Admission status and placement assessment procedures
  • Process to apply for student financial assistance
  • Career awareness and declaration of a major
  • Institutional policies and procedures
  • Availability of support services
C. Complete the assessment and academic placement process

This process applies to all new students. With the assistance of an LCC Educational Advisor/Counselor, a student may select one of the following options to demonstrate institutional proficiency levels:

  • Provide ACT scores
  • Take the LCC assessment (COMPASS)
  • Register for proficiency courses and satisfy appropriate prerequisites

For more information regarding proficiency requirements, please refer to the Assessment and Academic Placement (COMPASS) section on page 12 of the 2012-2015 catalog. This does not apply to community and continuing education courses.

D. Follow-up session with an LCC Educational Advisor/Counselor

This session will be held at the ACCESS Center or a Satellite location and will include:

  • A review of COMPASS or ACT scores to determine appropriate course placement
  • An informal review of prior postsecondary coursework completed to determine academic status and prerequisites
  • Completion of a course registration card
E. Submit registration card to the Office of the Registrar

Once the Office of the Registrar enters and confirms the student’s registration, the student must proceed to the Fiscal Office to obtain their printed schedule and make financial arrangements. Students not making financial arrangements are subject to disenrollment, risk losing their courses, and may not be allowed to re-register. Online registration is available through our website at www.luna.edu.

F. Payment of tuition/fees

Tuition and fees will be assessed and posted to the student’s account at the time of registration. Tuition charges based on a student’s residency status will be assessed for all courses.

To complete the registration process, students must make payment arrangements with the Fiscal Office. If tuition/fees are to be paid directly by a support agency, written payment authorization from that agency is required for completion of the enrollment process.

G. Official enrollment

Once a student completes the registration process including clearance through the Fiscal Office, he/she is considered officially enrolled and shall conform to all student policies and procedures as stated in the catalog and student handbook. Students who falsify any information will be subject to disenrollment.

H. Student Identification Card

Upon official enrollment, students are eligible to receive a student identification card. Student ID’s are issued by the Fiscal Office.

CHANGES IN ENROLLMENT
ADDING COURSES

Students may add courses through the end of late registration as specified in the current academic calendar. Students wishing to add courses may complete the paper Schedule Change form or add courses online. High school students must complete the Schedule Change form with LCC’s Concurrent Enrollment/Dual-Credit Office. All adds, whether paper or electronic, must be processed by the LCC Office of the Registrar or online by published deadlines. Students who are unable to complete the process in person or online, may download a form from LCC’s website and fax in their request to 505.454.5348. If the student adds courses in person, the Office of the Registrar will provide, upon request, a signed copy receipt for any courses added using the Schedule Change form.

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